How to Generate Staff Buy-In for Effort Tracking

Anna Hrovat-Staedter
March 14th, 2017

Would you like to better understand your distribution of staff effort and resources at your site? Tracking effort can provide your site with the data necessary to make valuable changes in your operations, but it can be difficult to motivate staff to integrate new tasks into their already overloaded workflows. Take a look at the infographic below to see how other organizations have successfully generated staff buy-in for tracking effort at their site.

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Having an informed staff committed to effort tracking lays the groundwork to maximize your tracking process. So, how do you generate enthusiasm and motivate staff to accurately and consistently record their effort? Begin by using these strategies to cultivate buy-in from your staff.

Create Habits

Creating daily habits for recording effort helps to:

  • individualize and simplify the effort tracking process
  • reduce time recalling work
  • encourage staff to create a routine to assure reliability of the recorded data

Write a Guidebook

Write and implement a guidebook for staff to use:

  • including instructions on how to track effort in their clinical trial management system (CTMS)
  • setting expectations on what data they would enter and how often
  • ensuring reliable reporting

Train Staff

Providing training during onboarding, as well as follow-up training sessions to empower staff members to properly track effort helps:

  • reduce staff frustration
  • provide an open and accessible space for feedback
  • reveal your site’s dedication to successfully tracking effort

Involving Staff

Involving staff in planning discussions about how to implement organizational effort tracking will:

  • reduce process frustration
  • uncover recommendations to improve future effort tracking
  • encourage collaboration across all levels of your organization

Set a Champion

Identify one staff member as an “ET Champion,” who:

  • supervises across all departments
  • helps legitimize time tracking efforts
  • creates accountability for consistent reporting

Present Benefits

Effort tracking benefits that encourage staff buy-in include:

  • planning for future staffing needs
  • identifying where resource allocations can be made
  • effectively managing and relieving workloads

*This resource was created using information from “A Guide to OnCore Effort Tracking and Reporting” presented at the 2016 Fall Onsemble Conference by Jill Kuennen, Application Developer at Iowa Holden Comprehensive Cancer Center.

What challenges do you face when introducing new workflows into your site? Share your thoughts below.

Learn more

Learn more about why and how to start effort tracking at your site in Forte’s free eBook, “How to Conduct Valuable Effort Tracking at your Site.” Download your copy today.

How to Conduct Valuable Effort Tracking at Your Site

Learn strategies to improve your effort tracking efforts

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