With an already overstretched staff, adding effort tracking to your site’s responsibilities may not seem worth the effort. However, there are many aspects of effort tracking that can benefit your organization. Understanding these benefits can help you expand your effort tracking practices to their greatest potential, encourage your site to learn more about its operations and help generate commitment and excitement from your staff. Although there are many benefits to tracking effort at your organization, popular benefits include:
1. Ability to Negotiate
It can be difficult to start a conversation about a study timeline or budget with a sponsor. Your site can make better business decisions when you understand the time and effort you need to conduct a study from startup through closeout, as well as the variables that affect your employees. Use effort tracking insights to make evidence based decisions.
2. Justify Reimbursements
Effort tracking can identify activities that sponsors don’t typically pay for. Having reliable effort tracking data can reinforce your requests for a more realistic budget that covers the true costs of each step in the clinical trial process.
3. Assist your Ability to Complete Feasibility Questionnaires
Tracking effort can provide a more accurate look into your site’s operational processes. These insights can help your site complete feasibility questionnaires more accurately, because your site has a strong understanding of protocol timelines for administrative tasks, study start up and more.
4. Identify Areas in Need of Process Improvements
Although many staff assume they understand the strengths and weaknesses of their site’s operations, assumptions can lead you to implement solutions where they may not be needed most. Effort tracking can provide real data that may surprise your staff, and can spotlight problems you didn’t know were slowing you down.
5. Plan for Future Staffing Needs
A common misconception of effort tracking is that site staff are too busy and unwilling to track their effort. However, in practice, researchers have found their staff is more than willing to participate because they are eager to quantify their contributions. Effort tracking can help justify additional staff, which can greatly increase staff moral and increase your ability to conduct the research you care about.
The five benefits above can help your site justify implementing an effort tracking process or improve your current practices. To learn more about why and how to administer effort tracking at your site, download Forte Research Systems’ free eBook, “How to Conduct Valuable Effort Tracking at your Site”.