Overcome These 5 Common Clinical Trial Challenges Using a CTMS

April Schultz
May 23rd, 2019

As clinical research continues to grow more complex, sites are asked to do more with less. It’s becoming increasingly important for your site to operate at peak performance to ensure you aren’t losing time and money on a study.

For many sites, a clinical trial management system (CTMS) is an effective tool used to improve site processes such as financials, protocol management, compliance and more. A CTMS can help your site optimize these core operations and eliminate common clinical trial obstacles. Listed below are five familiar clinical trial challenges addressed by a CTMS.

1. You struggle when negotiating budgets and contracts with your sponsor because calculating study costs using a spreadsheet is problematic.

To achieve financial success, it’s essential for your site to understand the true cost of a study and to know what you will need from a sponsor before accepting a study. A CTMS allows visibility into financial needs per patient and per procedure, allowing you to easily calculate the cost of doing business and avoid the potential inaccuracies of spreadsheet data entry.

2. It’s difficult to issue timely payments to patients, vendors and investigators because you don’t have the payment information readily available.

A CTMS acts as a central location for study information. It can automatically communicate information between departments, including visits and financials. When a visit is marked as “occurred,” the information is seamlessly sent to financials, allowing for fast and accurate reimbursements and payments to patients, vendors and investigators.

3. You aren’t being reimbursed for some study-related tasks because compiling workload data is cumbersome and often delayed.

Effort tracking features within a CTMS simplify the data entry process by centralizing information into an automated system. The CTMS allows easy insight into where time is being spent that can help you identify inefficiencies and negotiate reimbursement costs with sponsors.

4. You lose track of compliance documents because important items are being housed in multiple places.

All compliance documents can be housed in a CTMS, making it easy to find IRB reviews, informed consents and more. You can also set up alerts to let you know when documents are approaching expiration or have already expired.

5. Managing study timelines is challenging because you don’t have an effective reporting system.

Using a CTMS, you can easily generate reports on a wide range of areas, such as enrollment, AEs and SAEs, deviations, subjects and visits, financials and staff effort. These reports provide insight into the health of your site and allow you to ensure activities are following designated timelines.

Learn More

If you can relate to any (or all) of these clinical trial challenges, it may be time to consider a CTMS for your site. To learn how a CTMS can positively influence your clinical trial processes, view our free eBook “How to Increase Site Productivity With a CTMS.”