As your clinical research site evolves and grows to take on more protocols, you will likely find that managing those protocols can be a significant challenge. For cancer centers, academic medical centers and health systems, the first step towards effectively managing your research is implementing systems that provide full visibility into your research portfolio and your operations.
As the industry continues to move away from Excel documents and other basic research management methods, many organizations have adopted a clinical trial management system (CTMS). While systems vary in functionality, the main purpose of a CTMS is to centralize many of your research-related activities and allow you to see the full scope of your research throughout the protocol timeline. These systems, and the technology providers that build them, have continued to evolve to create new research efficiencies. If your institution is searching for new technology to manage your operations, here are a few considerations to keep in mind when planning for the future.
1. Breadth of Technology
Alongside a traditional CTMS, clinical research technologies can create a number of efficiencies across an organization. Vendors that can provide technology to assist multiple parts of the clinical trial process are often in a better position to address your needs across the research operations spectrum. Electronic data capture (EDC), eRegulatory management, participant payments and business intelligence systems, to name a few, can all work together to help streamline your research.
2. Integrated Systems
Many of the solutions listed above become even more effective when integrated. Using your CTMS as the source of truth for data shared across systems can create more efficient workflows, minimize duplicate data entry for your staff and boost the quality of your data.
When evaluating vendors, you should look for technology providers that not only provide integrations within their own suite of products, but also with the other enterprise systems you use every day. EMR, IRB and financial software integrations not only create new efficiencies within your organization, but can also improve patient safety, enhance billing and regulatory compliance, improve communications across teams and more.
3. Financial Management
As your institution grows, visibility into the financial status of your protocols becomes more important. Understanding the costs associated with new protocols can help determine what studies you take on and can also provide reliable data during budget negotiations. The ability to perform coverage analyses and create centralized billing designations ensures compliant, efficient billing processes. And integration with your general ledger systems can ensure that invoices and receipts are reconciled in your CTMS.
These features work together to provide a comprehensive view of the financial health of your protocol. This added financial visibility can also help identify items that may have previously gone unbilled, providing a new and potentially significant, source of revenue.
Learn more about research technology
While the considerations above provide a glimpse into the return on investment you can realize from new enterprise solutions, there are myriad benefits to implementing new technology. Join us for a webinar series, How to Use Technology to Effectively Manage Your Clinical Trials, for a deep dive into the benefits of adopting new clinical research technologies, how to choose which systems are best for your organization and best practices for implementing those systems.