Modules of the OnCore Enterprise Research System

OnCore Integrations

Automate the flow of information between systems

Integrating systems presents many benefits for organizations, including increased patient safety, reduced duplicate data entry, enhanced billing compliance, and increased operational efficiency. Integration options are available to interface the OnCore systems to other systems used within an organization. The options help protect an organization’s investment in systems and streamline the flow of information.

Learn more about the benefits and options for integration.

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Integration Options:

Standard Demographics Interface

The patient demographics interface is used to transfer demographic data from the hospital associated with the institution to the institution’s OnCore system. This saves the research organization staff time and helps to reduce transcription errors when manually entering data.

Standard Laboratory Interface

The Standard Labs interface facilitates communication of lab data information and results to OnCore, where the information is imported into eCRFs. The types of lab data that can be communicated to OnCore include lab exam performed on the subject; date the sample was collected; time the sample was collected; results value(s) recorded for the lab exam; and more.

Standard Interfaces for eIRB Systems

OnCore has Application Program Interfaces (API) available that are designed to connect OnCore more easily with other software applications, such as electronic Institutional Review Board (eIRB) systems.

EMR Interface for Protocol and Subject Information

OnCore employs services that send subject and protocol information to an EMR. The types of protocol data sent to the EMR include protocol number, title and principal investigator. Subject data is also communicated from OnCore to the EMR so that a patient can be flagged within the EMR as an enrolled research participant. OnCore currently interfaces with Epic and Cerner EMR via an RPE1 draft standard. OnCore can also interface with other electronic medical records systems.

EMR Protocol Billing Grid Interface

Study team members can indicate procedure billing designations at the protocol level within OnCore, which then provides this information to an EMR for use in determining how to route charges.2

Custom Integrations

OnCore also supports custom integrations. It has been successfully integrated with a number of other software systems. One example of a custom integration supported by OnCore is an interface with CoPath, a pathology laboratory system, that automatically communicates data for biospecimen management.3 Numerous custom integrations have been created to facilitate the communication of many types of data. Forte will work with institutions to assess the goals of custom integrations and provide solutions.

Integration Framework

OnCore provides a set of standard mechanisms that simplify the process of connecting local systems to OnCore. The standard set of mechanisms include support for multiple data formats, data channels for handling different categories of data, and Application Program Interfaces (APIs) for managing each data channel.

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1 The Retrieve Process for Execution (RPE) profile is curated by Integrating the Healthcare Enterprise (IHE). RPE provides an automated mechanism for an electronic health record system to retrieve protocol definitions from an electronic data capture system. For more information visit: www.ihe.net.

2 The interface is implemented using IHE CRPC, which is based on the HL7 Study Design Structured Document Standard, and is a collaboration with Epic and Yale University. The ultimate goal of this interface is to streamline communication, decrease risk of billing errors, and strengthen compliance.

3 CoPath and Biospecimen Management, Opportunities for Integration By Lonnie Sorrells, OnCore Administrator, Barbara Ann Karmanos Cancer Institute