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Office Assistant - Temporary (Madison, WI)

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Forte is the industry-leading provider of software and services in the critical areas of clinical trial management, clinical data management and research administration for cancer centers, academic medical centers and health systems.

This is a temporary role with an estimated length of six to eight weeks, with the possibility of an extension or a permanent hire at the end of temporary period.

Essential Job Duties (in order of priority)

Estimated 80% of working time

  • Most of the time is spent actively moving, stocking and re-stocking items on two floors
  • Ensure employee kitchens are well-stocked and clean. This includes taking inventory of and ordering supplies, stocking food and drinks, and loading/unloading dishwashers
  • Order office and mailing supplies, and ensure inventory meets staff needs
  • Process incoming/outgoing mail, UPS Shipments and FedEx Shipments
  • Coordinate lunch for business meetings including room set up/clean up

Estimated 10% of working time

  • Communicate with vendors to address facility issues
  • Greet visitors in the office and assist with escorting visitors to meeting rooms, as needed
  • Operate multiline phone system to answer, screen, or forward calls, and appropriately manage taking messages, forwarding to voicemails, etc.

Estimated 10% of working time

  • Plan and assist with onsite and offsite company-wide events
  • Perform administrative tasks and work on special projects, as assigned
  • All other duties as assigned

 

Job Qualifications & Job Evaluation

Documentation:  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

  • High School diploma, or equivalent required

Experience

  • Previous office administration experience preferred

Knowledge, Skills & Abilities

  • Excellent organizational skills, strong attention to detail and demonstrated professionalism
  • Outstanding interpersonal and customer service skills
  • Highly responsive to requested needs
  • Ability to prioritize work and multi-task
  • Ability to work in a fast paced, team-oriented environment
  • Ability to work independently without supervision
  • Ability to work with confidential and proprietary information using utmost discretion

Licenses & Certifications

  • None required

Job Requirements

  • Ability to lift 50 pounds
  • Reliable transportation

Forte Research Systems is an equal opportunity employer and does not discriminate on any basis prohibited by federal, state or local law.

 

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