Specialized Clinical Trial Management Systems

With more complex studies and regulatory requirements, sites require a more streamlined approach to subject visit management. Automation tools in Allegro CTMS provide consistency and encourage compliance, while providing the user access to daily calendars and subject information.

• Automatic calendar assignment with easy re-calculation simplifies scheduling.
• Central repository maintains protocol, subject, and visit data.
• Easily view daily schedule and tasks.
• Quickly retrieve subject and visit information.
• Visit tracking flows downstream to financials.

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When sites lack visibility into their financial health, it is hard for them determine the financial feasibility of upcoming projects. A comprehensive budget is key to evaluating an opportunity based on whether the costs of a proposed trial are less than the proposed payments from the study sponsor.

• Quickly answer questions like: "How much money are we waiting for and how long has it been outstanding?"
• Reduce the risk of billing errors.
• Improve revenue forecasting.
• Account for all costs upfront.
• Speed invoicing time and prevent missed items.
• Improve workflows for patient stipends, investigator payments, and vendor payments.

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Keeping track of what the sponsor owes you and managing your site's payments to vendors and investigators can be a daunting task. Identification of missed items and accurate reconciliation can be difficult. In addition, invoicing sponsors and managing patient stipends can put an undue administrative burden on coordinators. With Allegro CTMS these common challenges are addressed with clinical research workflows that are integrated with financials management and patient reimbursement functionality.

• Automatically communicate work completed and subject visits to the financials team.
• Reconcile payments across your site automatically.
• Automate payments to investigators and vendors.
• Simplify subject reimbursements.

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Subject recruitment for new studies is a time-consuming challenge for many research sites. Whether to increase enrollment or save time in the process, sites need more efficient ways to identify qualified trial participants.

• Efficiently identify qualified trial participants.
• Leverage your own patient database for faster study feasibility and recruitment.
• Configure search parameters to match your organization's standards.

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A CTMS should do more than just track protocols and finances. It should also support workflows and increase productivity from an operational standpoint. Allegro CTMS can help manage the various aspects of your day-to-day operations.

• Staff calendars help study staff keep track of all their individual subject visit calendars in addition to their own daily calendar.
• Business development tools improve communication with your sponsors and CROS and ultimately increase the quantity and quality of trials in your portfolios.
• Task management features allow you to keep track of all the tasks required across all protocols for which your team members are responsible.

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Can you answer the following questions, right now, across all of your protocols?

• What is your target vs. actual enrollment?
• How much does the sponsor owe you?
• Have any deviations occurred that have not yet been reported?
• Is it time to reorder critical study supplies or consumables?
• What is your expected revenue for the next 12 months?

With the right reporting tools you can have immediate access to your study and operational data, assuring you always have easy access to the data you put into your system.

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Sites have many sources for patient recruitment. They may utilize TV and radio ads, social media, or internally generated call lists. Tracking the impact of the campaign, response rate, and actual enrollment from all these sources can be difficult. Even more challenging, is comparing those numbers to the total cost of the recruitment effort and understanding which recruitment methods generate the highest return on investment (ROI). The patient recruitment tool in Allegro CTMS addresses these challenges and provides a valuable, insightful solution.

• Leverage existing patient registries.
• Manage recruitment efforts from start to finish.
• Calculate Return on Investment (ROI).
• Identify where there is room for improvement.

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Calculating subject visits and updating corresponding financial data can take hours away from your day. Additionally, multiple protocols occurring simultaneously can make it difficult to stay on top of the workload and maintain accuracy. Allegro CTMS provides a solution with quick and easy calendar creation. Sites can easily edit and associate procedures to visits, as well as edit the visits themselves. Additionally, multi-arm calendars allow for more customization in scheduling.

• Reduce the risk for error and increase financial success with a calendar that syncs visits with financials.
• A calendar editor with intuitive sequential steps is easy to create.
• Multi-arm calendars for protocols with more than one treatment arm.
• Manage multiple studies with unique schedules efficiently.

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Traditional methods of reimbursing patients have typically been via check or gift cards, and in some instances even cash. Tracking these payments and maintaining accuracy can become difficult when dealing with numerous stipends of varying amounts. In recent years, the clinical research industry has been leaning toward electronic reimbursements, which alleviate administrative burden, reduce payment errors, and increase patient retention rates.

The addition of Allegro ePayments functionality to Allegro CTMS offers sites the practicality of electronically reimbursing subjects for their time while providing patients with fast, convenient payment.

• Issue and load cards directly from Allegro CTMS.
• Automatically reconcile subject payments with visits.
• Pay subjects promptly and accurately.
• Patients receive personalized, re-loadable, prepaid debit cards delivered by mail.
• Patients can use their card wherever Visa is accepted, including gas stations, retail store, and ATMs.

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Measuring the amount of time site staff spends on study-related activities is a crucial component to the success at any research site. With a thorough understanding of where staff spends much of their time, sites can streamline workflows for better efficiency and negotiate stronger budgets with sponsors/CROs.

• Staff quickly and easily log work completed.
• Effort is categorized as it is entered.
• Aggregate reports are generated for such things as effort per protocol or effort for each category of work completed.
• Plan more efficiently for future studies armed with the knowledge of how much time is spent on various activities.

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With increased protocol quantity and complexity, project managers are not only managing their own tasks, but are also trying to stay on top of the tasks of busy site staff. Allegro CTMS provides a clear view into the activities of each site for each protocol.

• Automatic project plan and task creation.
• Proactively manage tasks and be aware of others' pending tasks.
• Clearly view the status across all investigator sites on a protocol.
• Manage all activities and projects from a single page.
• Create standard metrics across protocols from all sites.

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Collecting and maintaining basic information about a particular investigator or site can be difficult if not properly managed. Eliminate the need to repetitively request credentials and easily identify sites for new study opportunities with Allegro CTMS.

• Manage your information effectively through an investigator site database.
• Take the guesswork out of study feasibility.
• Quickly identify potential sites based on matching criteria.

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Can you answer the following questions, right now, across all of your protocols and sites?

• What is each site's target vs. actual enrollment?
• How many deviations have occurred at each site?
• Have any deviations occurred that have not yet been reported?
• Is it time to reorder critical study supplies or consumables?
• How many visits are pending CRF entry?

With the right reporting tools you can have immediate visibility into the status of activities at each site.

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Coordinators today are managing more studies, and more complex studies than ever before. Staying on top of tasks and subject visits is becoming increasingly difficult as each protocol is often managed differently. Allegro CTMS alleviates these problems for participating sites.

• Automatic calendar assignment with easy re-calculation simplifies scheduling.
• Maximize time and minimize confusion with clear view of subject visits across protocols.
• Increase study participation and decrease deviations with reminders of upcoming appointments and procedures needing completion.

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A well-informed budget is crucial to understand the current financial situation, make future decisions, and ultimately determine the feasibility of upcoming projects. Allegro CTMS makes it easy to evaluate these opportunities and costs, as well as manage payments to all parties involved in the protocol.

• Account for all costs upfront.
• Automate payment reconciliation across participating sites.
• Reduce the risk of billing errors.
• Automate payments to sites, investigators, vendors, and subjects.

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Keeping track of what the sponsor owes you and managing payments to your sites, investigators, vendors, and subjects can be difficult to maintain. Additionally, identification of missed items and accurate reconciliation can be time consuming and challenging. With Allegro CTMS, payments are automated, allowing for simplified workflows and processes.

• Streamline the payment process with a seamless flow from visits occurred to financials.
• Track and reconcile each site’s payment terms separately.
• Automatically generate payments to investigators and vendors.
• Easily generate a list of expected subject payments, and effortlessly manage exceptions.

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Subject recruitment for new studies is a time-consuming challenge. Whether to increase enrollment or save time in the process, a more efficient way to identify qualified trial participants is needed. Allegro CTMS allows you to easily view your database and match potential subjects up with current studies.

• Efficiently identify qualified trial participants.
• Leverage your own patient database for faster study feasibility and recruitment.
• Configure search parameters to match your organization's standards.

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Calculating subject visits and updating financial data can take hours. Additionally, multiple protocols occurring simultaneously can make it difficult to stay on top of the workload and maintain accurate data. With Allegro CTMS, calendars only need to be created once, saving time and creating consistency across the sites participating in the protocol.

• Reduce the risk for errors and increase financial success with a calendar that syncs visits with financials.
• A calendar editor with intuitive sequential steps is easy to create.
• Multi-arm calendars for protocols with more than one treatment arm.
• Manage multiple studies with unique schedules efficiently.

Request a DemoDownload the Solution Brief